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Theoretical Study In Building An Electronic Archiving System For Diwan Of Royal Court

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To establish an electronic archive system that will effectively replace the existing paper-based archive, ad create a work environment that utilizes electronic records-keeping. Tis is expected to reduce bureaucracy issues and facilitate routine duties in administrative work. Te proposed model is also expected to be replicable in that it can be installed in all branches of the Royal Court throughout the country. Te new electronic archiving system will allow the Diwan of Royal Court to meet the regulatory requirements and policies by sustaining a secure and credible document Te new system is also expected to provide a flexible information management policy that will enable the users to enact legal holds and set purge and retention policies (Dennis and Shirley, 2012).

Ceate a work culture among employees-This means the incorporation of electronic mail instead of manual communication. Tis will go a long way in eliminating the contemporary use of paper correspondence. Dcument preservation-the study is expected to address the issues of addressing the flaws in court entities. I is also expected to encompass a model that will save and enhance easy retrieval of stored documents.

Eable efficient monitoring of internal and external documents content-the core aim of installing the electronic archiving system is to create a system that will monitor the movement of documents within the court registry. Tis is aimed at eliminating issues of document malpractices that damage the integrity of the current document keeping system. Fcilitate the creation of credible data back-up for safe keeping-the main duty of the court registry is to maintain safe and easily accessible records that can be retrieved whenever arises.

electronic system must ensure that there is easy retrieval of documents by the relevant authorities. Te system must be based on a model that does not allow the access or retrieval of information by un-authorized personnel within or outside the Court. Te proposed research must be guided by the rules and regulations that govern the conduct of simulation studies in regard to handling of important documents within the Royal Court. Acording to proposals by (2005), i is important to ensure that proper protocol is observed when accessing documents that be used in testing the effectiveness of the electronic archiving. ..

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