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Skills for Project Manager and Project Management Tools

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Most projects have a deadline and tight schedules o maintain making the project manager’ s task difficult. Unable to cope with the day-to-day workload, they draw support from the existing staff and equipment. If they are unable to maintain a balance, the project and the productivity fall short of expectations. Project management tools help the project manager to identify the goals, develop plans to meet the goals, and manage the project according to schedule. They are thus able to develop a workable plan to not just to create a quality plan but to complete the project as per the schedule and accommodate changes and uncertainties.

This paper will discuss the basic tools like the AdPM, Gnatt charts, CPM, Pert, and SWOT and RISK analysis, which aid the project manager in organizing, sequencing and developing schedules. According to Billows (2004), most PMs prepare a ‘ to do’ list in which they write all the pending jobs and people responsible for execution. This is commonly known as work breakdown structures (WBS) and this invariably results in failure. The project takes 50% more time than scheduled, on a weekly basis the ‘ to do’ list keeps expanding, and the team receives unclear vague instructions.

Instead of WBS, Billows suggests decomposition of the scope of the project, which takes longer than jotting down a ‘ to do’ list but requires a lot more thinking. The extra time and thought spent gives it a professional grade WBS. The tool used here is the Achievement Driven Project Methodology (AdPM), which is a lean approach without involving excessive steps and paperwork. The project is first decomposed in high-level achievements and then broken down to smaller achievements.

Then these deliverables are further divided into individual assignments. This process requires some thinking and the right techniques have to be applied. This technique is scalable and hence people can be trained in the right methods to manage projects. AdPM methodology helps in status reporting, which is extremely essential for the project manager to establish and maintain credibility with the executives and the organization.

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