Once the project scope and charter have been finalized, it was important to determine team and create work break down structure and entire activity list of the project to make a network diagram. Then the estimates of resources, time and cost should have been determined and critical path evaluated (Mulcahy 2009). This information should have been used to determine the project schedule and budget. It was critical that same is agreed upon both by the customer and the vendor organizations (Taylor 2008)). Roles and responsibilities of the team and the communication requirements of the stakeholders needed clear identification.
Risk identification, qualitative and quantitative risk analysis and response planning processes must be conducted during the planning stage of the project (Barkley 2004). If any of the middle management were to be changed during the project execution, it is critical figured out at this stage and its impact on the project should have been calculated. Although a mutually agreed upon project scope should have guarded against the scope creep. Also, procurements if any were to be made, this also required identification and planning. During the project, it was vital to develop an effective team (Dyer 1995).
For this team building and morale boosting tools and techniques seemed missing in the project. The team building efforts help to keep a team focused on project objective and putting their utmost efforts towards successful project completion. Recognition and reward system would have augmented this effort. A better communication plan and an effective team would not have allowed wasting two weeks at the critical project end stage because everyone would have been on the same frequency knowing his role. Mulcahy (2009) is of the view that another important function is to determine the variations in the project time and cost and identify the root cause and solutions to meet the deficiency.
These solutions should have been implemented through an integrated control system, a proper approval system associated with authority level. Identifying the project milestones and meeting these during the project could help in determining the variations in project factors affecting timely completion of the project.
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